Tracking 5 Essential Metrics for Fleet Managers

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Juggling loads of data on drivers and assets is pretty much the daily grind for fleet managers. The trick to acing the fleet management game lies in how you make sense of all that info. But let’s be honest—it’s no cakewalk figuring out which data really matters.

Not to worry, though. We’ve got your back. We’ve lined up five crucial fleet metrics you should keep an eye on, making your life a whole lot simpler.

Maintenance and Repairs

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PM On-Time Completion Rate:
Ensuring preventive maintenance (PM) is completed on time is key to extending asset lifespan and minimising costly repairs.

How to Track:
Utilise fleet maintenance software to implement and monitor PM schedules. Track entry and exit times of vehicles in the shop, emphasising timely service.

For Fleet Witness Users:
Check the maintenance History in the left sidebar navigation under ‘Records’ for detailed PM on-time completion rates.

Inspection Completion Rate

Regular completion of Driver Vehicle Inspection Reports (DVIR) is crucial for compliance and provides insights into asset health.

How to Track:
Establish a system for collecting daily inspection reports, either physically or digitally, and calculate the percentage of completed inspections.

For Fleet Witness Users:
Check the ‘Checklist’ History in the left sidebar navigation under ‘Records’.

Vehicle Performance and Utilisation

Downtime vs. Uptime:

Monitoring downtime and uptime provides insights into the effectiveness of maintenance, helping assess ROI on assets.

How to Track:
Record instances when a vehicle is out of service and compare against total potential working hours.

For Fleet Witness Users:
Navigate to the ‘Utilisation’ panel within the ‘Records’ section by selecting ‘Reports’ and then choosing ‘Utilisation.’

Fleet Operational Costs

Total Cost of Ownership:

A comprehensive analysis offering insights into all fleet expenses, aiding in informed decision-making.

How to Track:
Calculate vehicle maintenance, driver costs, licensing,  administration costs, fuel idling and usage leveraging fleet management software.

For Fleet Witness Users:
Utilise the Total Costs Trends report under ‘Records’ in the Reports dashboard for a comprehensive analysis.

Cost per Mile:
Evaluating the costs associated with operating vehicles provides a key performance indicator for efficiency.

How to Track:
Divide total expenses by total miles covered to calculate Cost per Mile (CPM), offering insights into the efficiency of fleet operations.

Driver Behaviour and Monitoring

Telematics Data:

Telematics provides valuable visibility into fleet health, aiding in proactive monitoring of driver behaviour and asset health.
How to Track:
Utilise telematics devices to monitor diagnostic trouble codes (DTC) and engine fault alerts, integrating data into fleet management software for comprehensive visibility.

For Fleet Witness Users:
View ‘Vehicle Diagnostic Trouble Codes’ report under ‘Records’ in the Reports dashboard for insights from connected telematics devices.

Average Miles per Driver:
While focusing on assets, tracking drivers’ behaviour ensures safety and productivity, contributing to effective fleet management.

How to Track:
Assign vehicles to drivers, integrating systems like telematics and fuel cards to monitor driver location, habits, and spending.

How to track Average Miles Per Driver:

If you have a system for tracking your drivers’ time on the road, use that to compare against their assigned vehicle’s mileage. Compile that data into reports on durations, mileages, and utilisation to manage and improve driver assignments.

Want To Learn More?

If you aspire to enhance your fleet operations, give us a call or drop us an email, and together we can explore how our solutions can transform your business. Don’t miss out on the opportunity to optimise your fleet’s performance and maximise your success.

Contact us now and unlock a new era of efficiency and profitability for your company.