Vehicle Inspections with Fleet Witness
Complete Vehicle Inspection
Empower your drivers to complete vehicle inspection reports quickly and accurately using the Fleet Witness mobile app. With customisable, pre-filled checklists, drivers are guided step-by-step through the inspection process. They can easily add notes and upload photos to document any issues or areas that require attention. Fleet managers receive real-time updates, allowing them to proactively manage maintenance, address failed inspections faster, and ensure vehicles remain in safe, roadworthy condition.
Discover vehicle issues
Protect Drivers, Passengers & Public Safety
Identify vehicle issues early to prevent potential accidents, reduce downtime, and ensure your fleet operates safely and efficiently. With proactive inspections and real-time reporting, Fleet Witness helps you stay ahead of costly repairs and compliance risks.
Reduce maintenance costs
Reduce Downtime with Early Maintenance Detection
Reduce costs and maximise uptime by proactively identifying maintenance issues and resolving them before they escalate into major repairs.
Digital Audit
Keep a Clear Audit Trail of Every Inspection
Maintain a complete inspection audit trail and securely store all vehicle records for easy access and compliance.
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Vehicle checklist FAQs
What is a vehicle safety checklist?
A vehicle safety checklist is a list of essential items that drivers or fleet operators must review before using a vehicle. It helps confirm that the vehicle is roadworthy, safe to operate and compliant with company or regulatory standards.
Why are vehicle checklists important?
Vehicle checklists help identify issues early, prevent breakdowns and reduce safety risks. Regular checks also support compliance, improve maintenance planning and protect drivers, cargo and other road users.
How often should a vehicle checklist be completed?
Most fleets require daily walk‑around checks before the vehicle leaves the depot. Some companies also perform weekly or monthly in‑depth inspections depending on vehicle type, usage and compliance requirements.
What should be included in a vehicle checklist?
A thorough checklist typically covers:
- Tyres and wheels
- Lights and indicators
- Mirrors and windows
- Brakes and steering
- Fluid levels
- Load security
- Bodywork and frame
- Safety equipment
- Dashboard warnings
- In‑cab cleanliness and controls
Do digital vehicle checklists replace paper forms?
Yes, many fleets now use digital checklists through mobile apps or fleet management software. These provide real‑time reporting, photo evidence of defects and a clear audit trail, making them more efficient than paper forms.
Are vehicle checklists a legal requirement?
In many regions, commercial fleets are required to perform daily vehicle checks and maintain records as part of safety and compliance regulations. Even when not legally required, they are considered best practice.
